DTU Data Management Planning

We have implemented a EC Horizon2020 template according to the annexes provided by the commission and added the DCC guidance using themes for the different questions in the initial phase.

We have contacted researchers of successful H2020 applications that participate in the Open Data Pilot. Some participate by default, while others have chosen to opt-in. In the initial meetings with the researchers, we present and discuss the Commission's requirements, the data life cycle and introduce the DMPonline tool. We offer help with filling out the template and reviewing the plan if desired. In this way, we are hoping to receive useful feedback on the technical aspects of the tool and to get useful input for designing a DTU template and guidelines.

One concern of the researchers is if the data in the templates will be stored securely and if anyone else (the admins or DCC, for example) would be able to see them.

In parallel, we are working on a DTU template mainly based on DCC's and 3TU's templates and guidelines. Furthermore, we will use the information and experience that we have gained in our extensive research data management landscape study across all departments at DTU to reflect current practices and needs.

We have chosen to use only very few (5-10) and very general questions as advised by DCC and others. All answers will be given as free text. Each question will have detailed guidance including a set of additional questions that can be used as checklist and exemplary answers, some of which are DTU specific. Furthermore, relevant links are included. Using general main questions accounts for flexibility and differences across different areas of research, since not all themes are equally relevant for different types of research.

In the introduction to the template we emphasize the need for assigning responsibilities for data management. This should be considered in all answers. The same holds for consideration of additional resources wherever necessary and compliance with external requirements, in particular regarding sensitive data. We also state clearly that the DMP is not a fixed document but should be updated whenever needed. In addition we motivate the DMP by referring to external requirements from funders, publishers and the code of conduct.

The template will be in English, since research at DTU is very international.

At first, we will use the template for our cases in order to identify the exact problems and needs of the projects. The template and guidance will be improved according to the feedback that we receive from the researchers.

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