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- Preparing data for preservation and reuse is not a stage, but an ongoing part of the research process
- Archives and repositories require clarity on who owns data and that permission for preservation and re-use is granted
- Data containing direct or a number of significant indirect identifiers will not be accepted unless anonymised or removed
- Data requires good explanatory contextual material and information to be accepted into an archive or repository
Preparation is not a stage at the end of a research project, but an ongoing activity throughout the course of a project.
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Data Ownership
Is it clear who owns the data? Archives and repositories are unable to accept data where ownership is unclear or permission for preservation and re-use is not given. Clarify ownership early in the research in case there is a problem. If data cannot be shared because of ownership issues, the research funder must be informed during the funding application stage. Funders will hold principal investigators liable where data is unable to be shared because ownership rights were not resolved or permission to deposit data had been not sought.
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Preparation of sensitive data involves potentially removing sensitive data, anonymising it, and matching the data to an appropriate licence license or level of controlled access in the archive or repository.
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Much of what counts as preparation includes generating documentation and metadata during the research itself including providing explanations of the following:mentioning
Reasons data was collected
- Aims and objectives of the project, these are often outlined in funding proposals or end of award reports.
- Data collection methods and procedures
- Definition of the universe of analysis and sample framework, notes on instruments used to collect data and analyse data, plus information on the conditions of data collection.A blank copy of the consent agreement and project information presented to participants.
Data collection tools
- Copy of the questionnaire(s), prompts, and/or interview schedule(s).
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